Delete draft or sent invoices to remove them permanently from your MinuteDock account.
For invoices you want to keep for records but remove from active lists, consider archiving instead of deleting.
⚡ Important: Deleting an invoice makes all its Time Entries billable again, allowing you to include them in future invoices. This applies to both draft and sent invoices.
Find the invoice
Go to the Invoices screen, then scroll past the Ready to Invoice section to your invoice lists. Switch between views using the tabs at the top of the list:
All — every draft, sent, and confirmed invoice together
Draft — unsent invoices still being prepared
Sent — invoices that have been delivered to clients
Archived — invoices removed from your active lists for record-keeping
Search — filter your invoices by status, number, contact, date, due date, or total
If you have a long invoice history, the Search view is the fastest way to pin down a specific invoice before you delete or archive it.
Search and filter your invoices
Select the Search tab to reveal the filter options. Filters are additive — like Reports, you can combine several to narrow your list. Add any of these filters:
Status — show only a specific status, such as Draft, Sent, or Archived
Number — find an invoice by its invoice number
Contact — include only the Contacts you choose, or exclude them
Date — the invoice date
Due — the due date
Total — the invoice total
For Date, Due, and Total, you can match a single value or a range — choose between two values, above a value, below a value, or an exact match. For Contact, choose whether to include only the Contacts you select or exclude them from the results.
For example, to find a large sent invoice from a particular client, set Status to Sent, add the Contact, and set Total to above the figure you remember.
Delete the Invoice
Once you've located the invoice, click the more options button next to the invoice to open the options menu, then select Delete from the dropdown options.
MinuteDock will confirm the deletion and immediately release all associated Time Entries back to billable status. These time entries will appear in your Ready to Invoice section again and can be included in new invoices.
⚠️ Warning: Deletion is permanent and cannot be undone. Once deleted, the invoice record is removed entirely from your system, though the time entries remain in the system.
Integration considerations
If you've sent the invoice through an accounting integration (e.g. Xero, QuickBooks, MYOB, or Wave), deleting it in MinuteDock won't automatically remove it from your accounting software.
You'll need to go to your accounting software and void/delete the copy of the invoice there as well.
Consider archiving instead
Before deleting, consider whether archiving the invoice might better suit your needs. Archiving removes invoices from your active lists while preserving them for record-keeping.
When to archive vs delete
Archive an invoice when:
You want to keep it for historical records or auditing
The invoice was legitimately sent and you need proof of billing
You want to clean up your active invoice lists without losing data
You need to maintain the invoiced status of time entries
Delete an invoice when:
It was created in error and should never have existed
You want to re-bill the time entries in a different invoice
The invoice contains incorrect information that can't be corrected by editing
How to archive Invoices
Click the more options button next to the invoice and select Archive instead of Delete. Archived invoices:
Disappear from All Invoices and Sent Invoices lists
Remain viewable in the Archived Invoices list
Keep associated time entries marked as invoiced (not available for new billing)
Preserve all invoice details and history for your records