Delete draft or sent invoices to remove them permanently from your MinuteDock account.
For invoices you want to keep for records but remove from active lists, consider archiving instead of deleting.
⚡ Important: Deleting an invoice makes all its Time Entries billable again, allowing you to include them in future invoices. This applies to both draft and sent invoices.
Find the Invoice to Delete
Navigate to the Invoices screen in MinuteDock, then scroll down past the Ready to Invoice section to find your invoice lists.
Use the invoice list views to locate the invoice you want to delete:
All invoices: Shows draft, sent, and confirmed invoices together
Sent invoices: Shows only invoices that have been delivered to clients
Draft invoices: Shows unsent invoices still being prepared
Delete the Invoice
Once you've located the invoice, click the ... (three dots) button next to the invoice to open the options menu, then select Delete from the dropdown options.
MinuteDock will confirm the deletion and immediately release all associated Time Entries back to billable status. These time entries will appear in your Ready to Invoice section again and can be included in new invoices.
⚠️ Warning: Deletion is permanent and cannot be undone. Once deleted, the invoice record is removed entirely from your system, though the time entries remain in the system.
Integration Considerations
If you've sent the invoice through an accounting integration (e.g. Xero, QuickBooks, MYOB, or Wave), deleting it in MinuteDock won't automatically remove it from your accounting software.
You'll need to go to your accounting software and void/delete the copy of the invoice there as well.
Consider Archiving Instead
Before deleting, consider whether archiving the invoice might better suit your needs. Archiving removes invoices from your active lists while preserving them for record-keeping.
When to archive vs delete
Archive an invoice when:
You want to keep it for historical records or auditing
The invoice was legitimately sent and you need proof of billing
You want to clean up your active invoice lists without losing data
You need to maintain the invoiced status of time entries
Delete an invoice when:
It was created in error and should never have existed
You want to re-bill the time entries in a different invoice
The invoice contains incorrect information that can't be corrected by editing
How to Archive Invoices
Click the ... button next to the invoice and select Archive instead of Delete. Archived invoices:
Disappear from All Invoices and Sent Invoices lists
Remain viewable in the Archived Invoices list
Keep associated time entries marked as invoiced (not available for new billing)
Preserve all invoice details and history for your records