Control what your team members can access and do in MinuteDock by managing their Permissions. You can give Users specific capabilities like creating invoices or managing Contacts, while restricting access to sensitive information.
Understanding permission types
MinuteDock has one main Admin Permission that grants full access, plus several specific Permissions that can be assigned individually. You'll find them under Account Permissions when you edit a User.
How to edit User permissions
Click "Account" in the top navigation bar
Find the User you want to modify on the Team screen
Click "Edit" next to their name
Select or deselect permissions under Account Permissions as needed
Click "Update" to save your changes
How to restrict Contact access
You can limit which Contacts a User can see and work with. When you restrict Contacts, Users also lose access to Projects under those Contacts.
Click "Account" in the top navigation bar
Click "Edit" next to the User you want to restrict
Tick "Limit which contacts can be seen"
Select the Contacts the User should be able to access
Click "Update" to save your changes
Make a User a manager of specific Users or Roles
With this feature enabled, you can let a User oversee part of your team — reporting on, editing, and approving their time — without making them an Admin.
⚠️ Important: Manages other users is an opt-in beta feature. Email team@minutedock.com to enable it on your Account.
Click "Account" in the top navigation bar
Click "Edit" next to the User you want to make a manager
Turn on "Manages other users"
Select the Users and Roles they should manage (you can choose any mix)
Click "Update" to save your changes
The User can now report on and edit time for the people you selected. They can also approve that time if the time-approval workflow is enabled on your Account. For how this setting interacts with billing rates, Contact restrictions, and the account-wide time Permissions, see User Permissions.
Details on each permission
Manage MinuteDock Account & Users
What they can do: Full Admin access - can manage all Users, view the Account screen, and control all account settings
What data they see: Everything in your Account including all billing rates, User details, and account configuration
ℹ️ Note: Admins automatically get all other Permissions listed below.
Other permissions
Manage Invoices & See Billing Reports
What they can do: View, create, edit and send invoices through the Invoices screen, and open the draft, sent and archived Invoice lists
What data they see: A full view of the Account's billing information, not just their own invoicing. Drafting an invoice means selecting from any Contact's time, so they can see every team member's Time Entries and what they're worth, along with hourly rates for Users, Contacts, Projects and Tasks. This Permission also turns on dollar values in Reports and Goals.
Manage Contacts
What they can do: View, add, edit and remove Contacts through the Contacts screen, and set the rates on them
What data they see: Every rate stored on a Contact — the Contact rate, any rate set there for a specific User or Role, and any Task-specific rates. Not dollar values in Reports; that needs Manage Invoices & See Billing Reports.
Manage Projects & Tasks
What they can do: View, add, edit and remove Projects and Tasks through the Projects screen and its Tasks sub-tab, and set the rates on them
What data they see: Every rate stored on a Project or Task, including any rate set there for a specific User or Role. Not dollar values in Reports.
ℹ️ Note: Manage Contacts and Manage Projects & Tasks can expose a colleague's rate, but only where someone has set a User-specific rate on that record. Default User rates aren't exposed this way; those live on the Team screen and need Admin. See Who can see hourly rates for the full breakdown.
Edit & manage others' time
What they can do: Edit other Users' Time Entries and Goals, and track time on their behalf
What data they see: Nothing on its own. This Permission grants the editing, not the visibility — pair it with See & report on others' time, which is what lets the User see a colleague's time in the first place.
ℹ️ Note: With both Permissions on, the User can switch to a team member's timesheet from the My Time dropdown and add or edit entries there. Admins can do this by default. See Track Time for Another User.
See & report on others' time
What they can do: View other Users' Time Entries and create Reports that include all team time
What data they see: Everyone's time tracking details and productivity data
Can report on other users' time with the same role
What they can do: View other Users' Time Entries and create Reports that include other Users' time, but only for those Users with the same assigned Role. See Roles to learn more
What data they see: Time tracking details and Reports of all team members with the same Role as themselves
Limit which contacts can be seen
What they can do: Nothing extra — this one restricts rather than grants. Tick it to confine the User to a chosen set of Contacts.
What data they see: Only the Contacts you select, and the Projects under them, when logging time and running Reports. See How to restrict Contact access above for the steps.
Manages other users
What they can do: Report on, edit, and approve time for a chosen set of team members, without account-wide access. This is an opt-in beta feature — email team@minutedock.com to enable it.
What data they see: Time tracking and Goal information for the Users and Roles you assign them. See User Permissions for how it interacts with the other Permissions.
Video tutorial - User permissions