Add new team members to your MinuteDock Account by sending them email invitations or archive existing Users when they leave your team.
Only Admins can add or remove Users from the Account.
⚠️ Important: Archiving or adding a User impacts their access but does not automatically change your subscription. To start/stop paying for their seat, update your subscription separately from the Account → Billing screen.
How to add a new User
Click "Account" in the top navigation bar
Go to the Team screen to see your current Users
Click "Add User" to start the invitation process
Enter their Name and Email Address
Set their permissions on the next screen
Click "Add User" to email them an invitation with an Accept Invitation button
The new User will receive an email invitation with instructions to create their password and access your MinuteDock Account. They'll be able to log in once they complete the setup process.
Video guide - add a new User
Resend or copy an invite
Until someone accepts, they appear on the Pending Invites tab of the Team screen. Invites don't expire, but there's no Resend button. To send it again, open the person on Pending Invites, copy the invite link shown under "Still waiting on {name} to accept their invite...", and send it to them yourself.
A pending invite uses a seat on your plan. To cancel an invite, choose Archive from the person's row menu. If they haven't logged any time, they're deleted rather than archived.
How to remove a User
You can only archive Users in MinuteDock - this removes their access while preserving all their Time Entries and data.
Click "Account" in the top navigation bar
Click into the Team screen
Find the User you want to remove on the Team screen
Click the more options button on the right side of their row
Select "Archive" from the menu
Confirm the action to complete the archiving
💡 Tip: Archived Users can be restored at any time. Switch to view Archived Users on the Team screen and click "Re-activate" to restore them.
⚠️ Important: If you want to reuse the User's email address for a different person, the User must change their own email address before you archive them. Only Users can edit their own email and password.
If you can no longer contact the User to request this change, reach out to MinuteDock support for assistance with freeing up the email address.
If you try to add a new User with an archived User's email, you'll see "Email already linked to this account." Re-activate that User instead.
Video guide - archive/remove a User
User profile settings
Each User can open Your Settings by clicking Profile at the top right of MinuteDock.
Profile: change your name, login email, profile photo, and time zone.
Preferences: change email notifications, Quick-Log mode, and Night-Owl mode.
Password & Security: change your password and manage Passkeys and login verification.
Users update their own login email and password. Admins can’t change another User’s login email or password through the Team screen.
See Change your login email or password for the steps.