Juggling multiple clients, remembering to track time while context switching, and spending hours on invoicing at month-end. Freelance work comes with unique time tracking challenges, and MinuteDock addresses the specific pain points you face as a freelancer or sole operator.
Track time while context switching
When you're juggling multiple active clients daily and switching between design revisions, client calls, email responses, and project work, quick tasks like a bug fix call or responding to strategy questions often go untracked. Those forgotten minutes add up to hours of lost revenue by month-end.
The Dock sits at the top of your screen with a running timer that follows you through your day. Switch between client work instantly using @ mentions (type "@TechCo" and you're tracking the right client). If you forget to track something, add time retroactively using natural language like "30 mins" without doing mental math.
Monitor project profitability
Monthly retainers sound great until you realize you're regularly exceeding the included hours. Fixed-fee projects feel difficult in the moment, but without time data, you can't tell if they're actually unprofitable or just challenging work.
Reports show exact time spent per Contact, comparing your rates against actual hours worked. See which Projects or service types (using Tasks like #webdesign or #consulting) generate the most profit. Budget tracking alerts you when retainer hours are running low, so you can adjust scope or billing before doing unpaid work.
Streamline invoice creation
End-of-month invoicing means digging through notebooks and calendar entries to reconstruct what you did for each client, then manually entering line items into your accounting software. Hours of administrative work that could have been billable time.
All your time organizes by Contact and Project. One-click invoice creation pulls pre-approved time entries with descriptions already written, then syncs directly to your accounting software. No manual data entry needed.
Provide detailed time documentation
Clients sometimes question invoices when they only see vague descriptions like "March consulting work." You know the work happened, but without detailed records showing strategy sessions, revision rounds, and communication time, it's hard to justify the hours billed.
Every time entry can include detailed descriptions of what you did. Exporting reports gives your clients a transparent portal to see their exact time breakdown by date and task. You can also refine detailed reports showing time by Task or Project to attach to invoices.
💡 Tip: Add brief descriptions when tracking time. "Revised homepage mockup per feedback" or "Strategy call: Q2 marketing plan" provides enough context for invoicing and client transparency without slowing down your workflow.
Manage multiple billing rates
When you charge different rates for different types of work, design, strategy consulting, and implementation support, manually calculating invoices means constantly checking which rate applies to which work and hoping you don't make billing errors.
The rate hierarchy lets you set different billing rates for different Tasks (#design vs #strategy) or for specific Projects under the same Contact. The system automatically applies the correct rate to each time entry based on what you've tagged. Task rates override Project rates, which override Contact rates, which override User rates, which override your Account default.
Sync seamlessly with your accounting software
Your time tracking should flow directly into your accounting system without duplicate data entry. MinuteDock's integrations mean invoices created from your tracked time sync automatically, giving you more time for billable work and less time on admin.
Accounting Integrations
After connecting your accounting software, you can create and sync invoices directly from your tracked time.
The Bottom Line
Track every billable minute without disrupting your workflow: Know exactly where your time goes and which clients deserve more (or less) of it
Create accurate invoices in minutes instead of hours: Stop spending your evenings reconstructing what you did during the day
Capture time you currently forget to track: Those quick calls, emails, and context switches add up to real revenue
Make confident pricing decisions: Use real data about how long work actually takes instead of guessing on quotes
Identify what's actually profitable: See which service types and clients bring in the most revenue for your business
Spend less time on admin, more time on the work you love: Streamline the busywork so you can focus on what matters
Build trust through transparency: Clear, detailed time records turn billing conversations into straightforward discussions
Make strategic growth decisions: Know exactly which clients and services to focus on as you scale