Juggling multiple clients, remembering to track time while context switching, and spending hours on invoicing at month-end. Freelance work comes with unique time tracking challenges, and MinuteDock addresses the specific pain points you face as a freelancer or sole operator.
Constant Context Switching Means Lost Time and Revenue
Freelancers typically juggle 5-10 active clients daily, switching between design revisions, client calls, email responses, and project work. Quick tasks like a 15-minute bug fix call or responding to strategy questions often go untracked, but those forgotten minutes add up to hours of lost revenue by month-end.
MinuteDock's Dock sits at the top of your screen with a running Timer that follows you through your day. Switch between client work instantly using @ mentions (type "@TechCo" and you're tracking the right client). If you forget to track something, add time retroactively using natural language like "30 mins" without doing mental math.
You're Busy, but are You Profitable?
Monthly retainers sound great until you realize you're regularly exceeding the included hours. Fixed-fee projects feel difficult in the moment, but without time data, you can't tell if they're actually unprofitable or just challenging work.
MinuteDock's Reports show exact time spent per Contact, comparing your rates against actual hours worked. See which Projects or service types (using Tasks like #webdesign or #consulting) generate the most profit. Budget tracking alerts you when retainer hours are running low, so you can adjust scope or billing before doing unpaid work.
Invoice Creation Shouldn't Take Longer than the Work Itself
End-of-month invoicing means digging through notebooks and calendar entries to reconstruct what you did for each client, then manually entering line items into your accounting software. Hours of administrative work that could have been billable time.
MinuteDock automatically organizes all your time by Contact and Project. One-click invoice creation pulls pre-approved Time Entries with descriptions already written, then syncs directly to your accounting software. No manual data entry needed.
Proving Your Value with Detailed Time Records
Clients sometimes question invoices when they only see vague descriptions like "March consulting work." You know the work happened, but without detailed records showing strategy sessions, revision rounds, and communication time, it's hard to justify the hours billed.
Every Time Entry in MinuteDock includes detailed descriptions of what you did. Client View gives your clients a transparent portal to see their exact time breakdown by date and task. You can also export detailed reports showing time by Task or Project to attach to invoices.
💡 Tip: Add brief descriptions when tracking time. "Revised homepage mockup per feedback" or "Strategy call: Q2 marketing plan" provides enough context for invoicing and client transparency without slowing down your workflow.
Managing Multiple Billing Rates Without the Headache
You charge $150/hour for design work, $200/hour for strategy consulting, and $125/hour for implementation support. Manually calculating invoices means constantly checking which rate applies to which work and hoping you don't make billing errors.
MinuteDock's rate hierarchy lets you set different Billing Rates for different Tasks (#design vs #strategy) or for specific Projects under the same Contact. MinuteDock automatically applies the correct rate to each Time Entry based on what you've tagged. Task rates override Project rates, which override Contact rates, which override User rates, which override your Account default.
Sync Seamlessly with Your Accounting Software
Your time tracking should flow directly into your accounting system without duplicate data entry. MinuteDock's integrations mean invoices created from your tracked time sync automatically, giving you more time for billable work and less time on admin.
Available integrations:
After connecting your accounting software, you can create and sync invoices directly from your tracked time.
What You'll Achieve with MinuteDock
Track every billable minute without disrupting your workflow. Know exactly where your time goes and which clients deserve more (or less) of it. Create accurate invoices in minutes instead of hours.
Increase revenue by capturing the 10-15% of time you currently forget to track. Make confident pricing decisions backed by real data about how long work actually takes.
Identify which service types and clients are most profitable for your business.
Spend less time on admin and more time doing the work you love. Provide transparency that builds trust with clients. Make strategic decisions about which clients and services to focus on as you grow.
Get Started with MinuteDock
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Essential setup:
Optimize your workflow: