This guide provides quick and easy instructions for using the MinuteDock timer and covers tracking time for other users and editing already logged time entries.
Time tracking workflow
MinuteDock uses the Dock - the main timer/textbox bar at the top of your screen - to track time as you work. Here's the basic workflow:
Start the Timer in the Dock
Assign Contacts, Projects, and Tasks and add notes
Log the Time Entry when finished
View and edit logged entries on the Time screen
Start and control the Timer
Start the Timer: Click the timer button in the Dock at the top of your screen to start timing your work.
Pause the Timer: Click the Timer again to pause it. The Timer keeps showing the time accumulated on the entry so far — click it again to start it running.
Add time manually
Add time directly: Double-click the Timer display to edit hours and minutes directly.
Use shortcuts: Type natural language like "30 mins" or "1.5 hrs" in the time field and press TAB to apply.
Assign Contacts, Projects, and Tasks
As your Timer runs, you can organise your work using the Dock's text field. Assigning Contacts, Projects, and Tasks helps organise time for reporting and billing.
Assign Contacts
Contacts represent your clients - the people or companies you bill for work.
In the Dock text field, type @ followed by your client's Short Code (e.g., @acme)
Press ENTER, SPACEBAR or TAB to assign the Contact
Or: Type @ to open the dropdown, then click a Contact from the list
Or: Type part of the Contact name after @ to search the list
Assign Projects and Tasks
Projects organise work within Contacts. Tasks categorise the type of work across all clients.
In the Dock text field, type # followed by the Short Code (e.g., #website or #admin)
Press ENTER, SPACEBAR or TAB to assign the Project or Task
Or: Type # to open the dropdown, then click an item from the list
Multiple Tasks: You can assign multiple Tasks to a single Time Entry
💡Tip: Short Codes are custom aliases you create for Contacts, Projects, and Tasks. They make categorising time faster and easier. Learn more about Short Codes
Add notes
Type additional details about your work directly in the Dock text field alongside your Contacts, Projects, and Tasks. These notes can appear on invoices and help with detailed record-keeping.
Visual indicators
When Contacts, Projects, and Tasks are assigned correctly, you'll see:
Contacts and Projects: Appear in highlighted boxes within the Dock
Tasks: Appear as tabs above the Dock
Notes: Appear as plain text in the Dock
Log your Time Entry
When you're finished working and ready to save your time:
Click LOG: Press the LOG button in the Dock, or press ENTER on your keyboard.
If a Contact, Project or Task picker is open, ENTER assigns the highlighted result first — press it again to log the entry.
Entry saved: Your Time Entry is now saved to your timesheet and a fresh Timer is ready for your next task.
✅ Success! Logged Time Entries appear on the Time screen where you can view, edit, and organise all your tracked time.
Video guide - your first Time Entry
View and edit Time Entries
View your time
Time screen: Navigate to Time to see all your logged Time Entries organised by date.
Reports: Use Reports to analyse time across different periods, Contacts, Projects, or Tasks. Learn more about Reports
Edit Time Entries
Click any Time Entry on the Time screen or in Reports to edit:
Time amount and date
Contact, Project, or Task assignments
Notes and descriptions
Which user the time is assigned to (requires Edit & manage others' time)
Click the save button to save changes.
Edit time recorded by another user
To work with another team member's time you need two Permissions: See & report on others' time to view it, and Edit & manage others' time to change it. Admins have both by default.
Via Reports
After running a report including the time you want to edit, swap from the Charts view to the Time Entries view.
Click on the Time Entry you want to edit and make your changes, then click the save button to save changes.
Via Time screen
On the Time screen, use the dropdown menu on the My Time heading to see other users on the account.
Click onto the user whose time you want to edit to view their timesheet.
Find and click on the time entry you wish to edit, make your changes, and click the save button to save those changes.
Refreshing your MinuteDock page will take you back to your own Time screen.
Backdate Time Entries
Add time for previous dates by typing date information in brackets:
"(12/3/24)" for specific dates
"(yesterday)" or "(last Wednesday)" for relative dates
Press TAB to apply the date
Video guide - edit a locked Time Entry
Track time for other users
⚠️ Important: Logging time on behalf of another User needs both See & report on others' time and Edit & manage others' time. Admins have both by default. See Track Time for Another User.
Navigate to the Time screen
Click My Time and select the User you want to track time for
Click New next to the date heading
Fill in the Time Entry details (Contact, notes, time amount)
Click ✅Save
MinuteDock Mobile App
Track time on the go with MinuteDock's mobile apps for iPhone and Android. Account management and invoicing are done through the web app.