Time Tracking Software for Consultants
Review the retainer before the client meeting, not after the hours have run over. MinuteDock is consultant time tracking software for independent consultants and small consulting firms, connecting billable hours, project budgets, and invoicing.
Works with the billing and accounting tools your consulting business already uses
Review the retainer before the client does.
The client added a workshop, the follow-up call ran for 40 minutes, and the monthly review is tomorrow. MinuteDock keeps that work against the right engagement, so you can see what the retainer has used, what changed, and what is ready to bill.
Keep Retainers, Project Budgets, and Scope in View
A retainer or fixed fee can look healthy until the hours run over. Compare tracked time with the project budget and billable value, then talk to the client when the work needs more time than you priced.
- Hours against the agreement
- See how much client time the retainer has used before the next review.
- The work that changed the plan
- Keep extra workshops, analysis, and follow-up visible against the original project budget.
- A clearer scope conversation
- Show the client where the extra time went when the engagement needs more room.
- A better price next time
- Use the hours behind fixed-fee work to price the next engagement with less guesswork.
Consulting Time Tracking Software for Every Engagement
Time tracking for consultants has to survive a day that rarely stays inside one neat project. Start a timer for the discovery call, pause it when another client rings, then pick up the original engagement with its notes and context still attached.
- Calls that make it onto the timesheet
- Capture the 40-minute follow-up before it disappears into the rest of the day.
- Context when you switch clients
- Tag time to the right client, project, task, and activity while the work is still fresh.
- Both sides of the working week
- Separate billable delivery from proposals, business development, and the admin that keeps the practice running.
See Which Consulting Work Pays Off
Once the time is in, MinuteDock shows what it means. Review utilization, work in progress, project budgets, and billable value to see which engagements support their fees and which ones keep asking for another hour. See how time tracking benefits professional services teamsbeyond invoicing alone.
- Where the working week goes
- Compare billable and non-billable time for one consultant or across a small team.
- Work waiting to be billed
- See work in progress and billable value building across active client engagements.
- Fees that still fit the work
- Find the projects using more delivery time than the agreed fee can support.
- The detail behind the number
- Filter by consultant, client, project, task, billable status, or date range when you need to investigate.
Time Tracking and Billing Software for Consultants
The workshop, follow-up call, and final recommendations should not need to be rebuilt at the end of the month. Review each consultant's timesheet, check the rates, then build invoice lines in MinuteDock or pass the approved billing data to your accounting system.
- From reviewed time to invoice
- Turn approved consulting hours straight into invoice lines.
- Flexible rates
- Apply rates by consultant, client, project, task, or activity.
- Notes the client can recognise
- Keep useful descriptions with the work, ready for an invoice the client can follow.
- Accounting integrations
- Connect with Xero, QuickBooks, FreshBooks, MYOB, or Wave.
One Workflow for Independent Consultants and Small Consulting Firms
An independent consultant can start with one account and a handful of active engagements. A small consulting firm can bring in employees, subcontractors, and an operations lead while keeping time tracking light enough for everyday use.
- Simple when it is just you
- Keep client work, project budgets, reports, and billing together in one account.
- Shared when the firm grows
- Invite employees, subcontractors, and operations staff into the same workspace.
- Ready between meetings
- Use the web, iPhone, or Android app when the work happens away from your desk.
- A firm-wide view when you need it
- Review client work across the team while each consultant keeps the same recording habit.
See where the retainer stands before the next client meeting
Get a 14-day free trial. Pricing starts from $19 per month.
Connect to your accounting software to streamline your workflow
Wave
Track time and invoice clients with Wave. Sync timesheets to Wave and create beautiful invoices, accept online payments, and make accounting easy!
Xero
The smart choice for professional services using Xero. Your hours land perfectly formatted, ready to invoice with your Xero branding and settings.
QuickBooks
Track time, sync to QuickBooks, invoice clients – done. Works seamlessly with your QuickBooks invoicing and payroll, using all your existing settings.
MYOB
Time tracking that gets how MYOB works. Your hours flow straight through as perfectly formatted and ready-to-go invoices – using your MYOB branding and settings.
Freshbooks
The time tracking app for Freshbooks Accounting software. Track timesheets via MinuteDock's web and mobile apps, sync to Freshbooks for billing clients.
Sage Business Cloud
Add time tracking capabilities to Sage Business Cloud. Employee timesheets tracked via MinuteDock's mobile and web apps sync to Sage for billing and payroll.
Frequently asked questions
- Does MinuteDock work for independent consultants and small consulting firms?
An independent consultant can keep client work, project budgets, and billing in one account. A small consulting firm can invite employees and subcontractors, then review time and reports across the team. Everyone uses the same straightforward way to record the work.
- Can I use MinuteDock as a consulting time tracking app?
MinuteDock has iPhone and Android apps that sync with your account. Log the client call before the next meeting starts, or check a running timer while travelling. Both apps come with your subscription.
- Does MinuteDock provide time tracking and billing software for consultants?
MinuteDock keeps the work and the billing that follows together. Record consulting time with notes and rates, review the billable value, then create invoices from approved entries or send the billing data to Xero, QuickBooks, FreshBooks, MYOB, or Wave. You can also use MinuteDock on its own.
- How do consultants track billable and non-billable time in MinuteDock?
Separate billable client delivery from non-billable work such as proposals, business development, project management, and internal admin. The split shows how much of the week goes to clients and how much keeps the practice running.
- How does MinuteDock handle retainers and fixed-fee consulting projects?
Track the hours behind the retainer or fixed fee, compare them with the project budget, and review the margin before the next client conversation. When it is time to invoice, charge the agreed amount while keeping a clear record of the work it covered.
- What can consulting firms learn about utilization and profitability?
MinuteDock reports show billable and non-billable time, work in progress, project budgets, team activity, and billable value. Owners can compare client profitability, see where consultant capacity is going, and price the next piece of work with the previous engagement in front of them.
- What is the best time tracking software for consultants?
The best time tracking software for consultants is quick enough to use between client calls and detailed enough to support billing decisions later. MinuteDock connects billable hours with retainers, project budgets, utilization, profitability, and invoicing while staying light enough for a small practice.
- Can I import consulting time from another system?
Send our support team a CSV file at team@minutedock.com and we can help move the data into MinuteDock.