Time Tracking Software for Consultants
Consultant time tracking software that helps consulting firms capture billable hours, manage retainers and project budgets, and turn client work into invoice-ready billing data.
Works with the billing and accounting tools your consulting business already uses
Keep client projects, retainers, and billing detail easy to see.
Track consulting time by client, project, task, and activity, then review clear reports before billing work through your accounting system.
Capture Billable Hours by Client, Project, and Task
MinuteDock gives consultants a fast way to record time while the work is happening, from strategy calls and workshops to research, implementation, reporting, and internal business development.
- Client-level context
- Keep each time entry tied to the right client, project, task, and activity.
- Fast task switching
- Move between engagements without rebuilding the day from memory.
- Cleaner consulting time tracking
- Record billable and non-billable consulting work in one simple workflow.
Manage Retainers, Project Budgets, and Scope
Consulting work rarely stays perfectly still. MinuteDock helps you track time against retainers, fixed-fee projects, and hourly engagements so budget pressure is visible before the project review.
- Retainer visibility
- See how much client time has been used against recurring agreements.
- Project budgets
- Set budgets for advisory work, implementation projects, and client deliverables.
- Scope signals
- Spot projects using more time than planned while there is still time to respond.
- Fixed-fee confidence
- Use time data to price future consulting packages with less guesswork.
See Utilization, WIP, and Client Profitability
Good consulting time tracking software should show more than hours logged. MinuteDock turns timesheet data into practical reporting, so you can understand utilization, work in progress, and which clients are actually profitable.
- Utilization reporting
- Compare billable and non-billable time across consultants and teams.
- Work in progress
- See billable value building across active client projects.
- Profitability signals
- Understand where delivery effort is drifting beyond the expected value.
- Flexible filters
- Report by consultant, client, project, task, billable status, or date range.
Turn Consulting Timesheets Into Invoice-Ready Billing Data
Track time in MinuteDock, review the work, apply the right rates, and send clean billing data to the accounting system your consulting business already uses.
- Invoice-ready time
- Roll up hourly work into invoice lines your way.
- Flexible rates
- Apply rates by consultant, client, project, task, or activity.
- Billing handoff
- Map tracking categories and ledger codes before invoicing.
- Accounting integrations
- Connect with Xero, QuickBooks, FreshBooks, MYOB, or Wave.
Simple Time Tracking Your Consulting Team Will Actually Use
The best time tracking software for consultants is the one people keep using. MinuteDock keeps daily time capture quick for independent consultants, project teams, and growing consulting firms.
- Team accounts
- Invite consultants, contractors, and operations staff into one shared workspace.
- Admin control
- Manage access without adding process overhead.
- Desktop and mobile
- Capture time at the office, at home, or between client meetings.
- One simple workflow
- Keep time, notes, budgets, reports, and billing connected.
Ready to give MinuteDock a try?
Get a 14-day free trial. Pricing starts from $19 per month.
Connect to your accounting software to streamline your workflow
Wave
Track time and invoice clients with Wave. Sync timesheets to Wave and create beautiful invoices, accept online payments, and make accounting easy!
Xero
The smart choice for professional services using Xero. Your hours land perfectly formatted, ready to invoice with your Xero branding and settings.
QuickBooks
Track time, sync to QuickBooks, invoice clients – done. Works seamlessly with your QuickBooks invoicing and payroll, using all your existing settings.
MYOB
Time tracking that gets how MYOB works. Your hours flow straight through as perfectly formatted and ready-to-go invoices – using your MYOB branding and settings.
Freshbooks
The time tracking app for Freshbooks Accounting software. Track timesheets via MinuteDock's web and mobile apps, sync to Freshbooks for billing clients.
Sage Business Cloud
Add time tracking capabilities to Sage Business Cloud. Employee timesheets tracked via MinuteDock's mobile and web apps sync to Sage for billing and payroll.
Frequently asked questions
- Do I need other software to use MinuteDock?
Not if you don't want to! MinuteDock can be used without any software integrations. Having said that, we find that our customers can often get the best value out of their MinuteDock usage by making use of one of our accounting software integrations to streamline their billing process.
- Do you have an iPhone or Android app?
We sure do - the MinuteDock mobile app links and syncs directly with your MinuteDock account. Best of all, it's free to use with your MinuteDock subscription.
- I have old data solution that I want to import to MinuteDock. How can I do this?
Drop a line to our customer support team (team@minutedock.com). If you provide us with a CSV file containing the data you want to import to MinuteDock, we'll get everything setup.
- What is the best time tracking software for consultants?
The best time tracking software for consultants is quick enough for daily use, but detailed enough to report on billable hours, retainers, project budgets, utilization, and client profitability. MinuteDock gives consultants fast time capture with reporting and invoice-ready billing workflows.
- Can consultants track billable and non-billable time in MinuteDock?
Yes. Consultants can track billable client work, non-billable business development, internal admin, proposal time, and project management in MinuteDock. That makes it easier to understand utilization and see where consulting time is really going.
- Can MinuteDock track retainers and fixed-fee consulting projects?
Yes. Consulting firms can record time against retainers and fixed-fee projects in MinuteDock, then use that tracked time to monitor budget pressure and prepare billing. When it is time to invoice, you can bill the agreed fixed amount or retainer value while still keeping the underlying time data to assess scope, margins, and future pricing.
- Does MinuteDock help consulting firms with utilization and profitability?
Yes. MinuteDock reporting helps consulting firms review billable and non-billable time, work in progress, project budgets, team activity, and client profitability. That visibility makes it easier to protect margins and price future work.
- Does MinuteDock integrate with accounting software for consultants?
MinuteDock integrates with popular accounting systems including Xero, QuickBooks, FreshBooks, MYOB, and Wave. You can track and review consulting time in MinuteDock, then send billing data through for invoicing.