Track project time. Make billing easier.
Simple time tracking for professional services teams. Record client work, keep an eye on time budgets, and turn billable hours into invoices through your accounting software.
Free for 14 days.
Bill project hours through the accounting software you already use.
Track project hours before you go over budget
Extra revisions and client calls can use up a project’s time budget. See the hours as they’re recorded, so you can discuss the extra work before the budget is gone.
Track every hour against the right project
Keep a record of the work as you go. Start a timer or add time afterwards, assign it to the client and project, and leave a note that will make sense on invoicing day.
- Separate each client’s work
- Organize hours by client, project, and task.
- Keep the useful detail
- Record what happened, so a billing question doesn’t send you searching through old emails.
- Account for non-billable time
- Include internal work and project admin when reviewing the effort involved.
See how much of the time budget is left
Budgeted 40 hours for the job? Compare that budget with the time your team has recorded so far. When revisions start adding up, you’ll have the detail for a conversation about scope, fees, or what happens next.
- Actual hours against the budget
- Follow progress as your team records time.
- A check on fixed-fee work
- See how much effort goes into delivering the agreed fee.
- Recurring budgets for retainers
- Track time against a weekly or monthly time budget.
Turn project hours into client invoices
Create invoices from your recorded project hours. Review the hours and notes, apply your billing rates, and choose how the time appears on the invoice. Send the billing details to Xero, QuickBooks, MYOB, FreshBooks, or Wave without entering them again.
- Choose what to bill
- Select the time entries or period you want to invoice.
- Present the detail your way
- Choose how time is grouped and what each invoice line includes.
- Use the right rates
- Apply the billing rates that match the work.
See the work you haven’t billed
Review unbilled hours and their billable value across active projects. Break the report down by client, project, or person to see where the effort is going and what needs attention before the next invoice.
On fixed-fee projects, extra hours can reduce your profit. Compare actual hours with your time budget to spot overruns and make better-informed decisions about pricing future work.
Base your next quote on actual hours
The last discovery phase took 18 hours, even though you budgeted 10. Use the time recorded on completed work to check your assumptions before quoting the next job.
Your project plan can stay right where it is
Keep tasks, deadlines, and delivery updates in your project management tool. Use MinuteDock to record the hours, monitor time budgets, and prepare client invoices.
Frequently asked questions
- Is time tracking useful for fixed-fee projects?
Yes. The client pays the agreed fee, but the hours still tell you how much effort the work took. Compare that effort with your time budget to spot scope changes and make better-informed estimates for future jobs.
- Can my team use MinuteDock without an accounting integration?
Absolutely. MinuteDock works on its own, so your team can track time, review budgets, and run reports without connecting anything else. If you want to shorten the billing handoff, you can connect Xero, QuickBooks, FreshBooks, MYOB, or Wave later.
- Can people track project time away from their desks?
Yes. MinuteDock has iPhone and Android apps that sync with the same account, and they’re included with your subscription. A client visit or off-site workshop doesn’t have to become tomorrow’s timesheet puzzle.
- Can we bring existing project and timesheet data into MinuteDock?
Yes. Send our support team a CSV file at team@minutedock.com and we’ll help import the data, so you don’t have to leave useful project history behind.
- Where does MinuteDock fit with my project management software?
Keep using your existing tool for task planning, scheduling, issue tracking, and collaboration. MinuteDock handles recorded hours, time budgets, reporting, and client billing.
- How can I keep an eye on project budgets and scope?
Set a time budget for the client work, then compare it with the hours recorded so far. You can see when delivery is using more of the time budget than planned and decide what to change before the job is finished.
- What can I include in a project time report?
Review billable and non-billable hours, the value of unbilled work, and how the team’s time is spread across projects. Filter by client, project, person, or date range to get the detail you need.
- How does tracked project time reach client billing?
Review the work, apply billing rates, and group the selected time into invoice lines. You can bill from MinuteDock or send the billing details to Xero, QuickBooks, FreshBooks, MYOB, or Wave without typing them in again.
Get a clearer picture of your next client project
Track the hours, check the budget, and try turning the work into an invoice. Explore MinuteDock free for 14 days.
Try MinuteDock free