Time Tracking Software for Project Managers
Project time tracking software for professional services teams that need to capture billable work, monitor budgets and WIP, manage scope, and prepare accurate client billing.
Works with the billing and accounting tools professional services teams already use
Keep project hours, budgets, scope, and billing easy to see.
Track time across client projects and delivery teams, then use clear reporting to understand budget progress, work in progress, utilization, and invoice-ready value.
Capture Time by Client, Project, Phase, and Task
MinuteDock gives professional services teams a quick way to record delivery work while it happens, from discovery and planning through implementation, review, meetings, and client support.
- Project-level context
- Tie time to the right client, project, phase, task, and activity.
- Fast task switching
- Move between meetings, delivery work, and project admin without losing time.
- Clear work records
- Keep useful notes for project review, handoffs, and billing.
Monitor Project Budgets and Scope Before Close
Compare tracked time with project budgets while there is still room to adjust delivery. MinuteDock adds a practical time-and-billing layer without trying to replace your task or project management system.
- Budget progress
- See how much of the planned time has been used.
- Scope signals
- Spot projects and phases consuming more effort than expected.
- Fixed-fee visibility
- Track the delivery cost behind projects that are not billed hourly.
- Earlier intervention
- Adjust scope, staffing, or expectations before project close.
See WIP, Utilization, and Project Profitability
Turn timesheet data into a shared operational view. Review billable value, delivery effort, and how work is distributed across the team without treating tracked hours as a substitute for outcomes.
- Work in progress
- See invoice-ready value building across active client projects.
- Utilization reporting
- Compare billable and non-billable time across the delivery team.
- Workload visibility
- Review where team time is going across clients and projects.
- Flexible filters
- Report by person, client, project, task, status, or date range.
Improve Estimates With Historical Project Time
Use completed projects as evidence for the next plan. Compare estimates with actual delivery time by project type, phase, and task to find where assumptions regularly miss.
- Estimate versus actual
- Review where planned hours differed from delivered work.
- Phase-level patterns
- Identify discovery, delivery, or review stages that need more time.
- Better resourcing
- Plan future work with a clearer picture of team effort.
- Stronger pricing
- Quote fixed-fee and hourly projects with less guesswork.
Turn Project Timesheets Into Invoice-Ready Billing
Review project time, apply the appropriate rates, and send clean billing data to the accounting system your professional services business already uses.
- Invoice-ready WIP
- Group billable project work into invoice lines your way.
- Flexible rates
- Apply rates by person, client, project, task, or activity.
- Cleaner billing review
- Keep project notes, categories, and billable value connected.
- Accounting integrations
- Connect with Xero, QuickBooks, FreshBooks, MYOB, or Wave.
Ready to give MinuteDock a try?
Get a 14-day free trial. Pricing starts from $19 per month.
Connect to your accounting software to streamline your workflow
Wave
Track time and invoice clients with Wave. Sync timesheets to Wave and create beautiful invoices, accept online payments, and make accounting easy!
Xero
The smart choice for professional services using Xero. Your hours land perfectly formatted, ready to invoice with your Xero branding and settings.
QuickBooks
Track time, sync to QuickBooks, invoice clients – done. Works seamlessly with your QuickBooks invoicing and payroll, using all your existing settings.
MYOB
Time tracking that gets how MYOB works. Your hours flow straight through as perfectly formatted and ready-to-go invoices – using your MYOB branding and settings.
Freshbooks
The time tracking app for Freshbooks Accounting software. Track timesheets via MinuteDock's web and mobile apps, sync to Freshbooks for billing clients.
Sage Business Cloud
Add time tracking capabilities to Sage Business Cloud. Employee timesheets tracked via MinuteDock's mobile and web apps sync to Sage for billing and payroll.
Frequently asked questions
- Do I need other software to use MinuteDock?
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Not if you don't want to! MinuteDock can be used without any software integrations. Having said that, we find that our customers can often get the best value out of their MinuteDock usage by making use of one of our accounting software integrations to streamline their billing process.
- Do you have an iPhone or Android app?
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We sure do - the MinuteDock mobile app links and syncs directly with your MinuteDock account. Best of all, it's free to use with your MinuteDock subscription.
- I have old data solution that I want to import to MinuteDock. How can I do this?
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Drop a line to our customer support team (team@minutedock.com). If you provide us with a CSV file containing the data you want to import to MinuteDock, we'll get everything setup.
- What is the best time tracking software for project managers?
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For professional services project managers, the best time tracking software is quick enough for the delivery team to use daily and detailed enough to report on clients, projects, phases, tasks, budgets, work in progress, utilization, and billing. MinuteDock focuses on that time-and-billing workflow.
- Does MinuteDock replace project management software?
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No. MinuteDock is not intended to replace task planning, issue tracking, scheduling, or project collaboration tools. It adds a focused time, budget, reporting, and billing layer for professional services teams that need to understand the effort and value behind client projects.
- Can project managers track time against project budgets?
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Yes. Project managers can set budgets and compare tracked time with the planned allowance for client projects, phases, and recurring work. This helps teams see scope pressure before a project closes.
- Can MinuteDock report on WIP and team utilization?
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Yes. MinuteDock reporting can show billable and non-billable time, work in progress, billable value, project budgets, and team activity. Reports can be filtered by person, client, project, task, status, and date range.
- Can project timesheets be used for client billing?
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Yes. MinuteDock helps project managers review tracked work, apply flexible billing rates, and turn approved time into invoice-ready data for accounting systems including Xero, QuickBooks, FreshBooks, MYOB, and Wave.