Time Tracking Software for Virtual Assistants
Virtual assistant time tracking software that helps you separate client work, keep hourly billing transparent, manage retainers and packages, and turn tracked time into invoice-ready billing.
Works with the billing and accounting tools virtual assistants already use
Keep every client’s hours, tasks, and billing detail easy to explain.
Track virtual assistant work by client, service, task, and activity, then review clear notes, budgets, and invoice-ready billing data before the client sees the invoice.
Track Virtual Assistant Hours Across Multiple Clients
MinuteDock makes it quick to switch between inbox management, scheduling, research, customer support, social media, and finance admin without mixing one client’s hours into another’s.
- Client-level context
- Tie every entry to the right client, service, task, and activity.
- Fast task switching
- Move between client requests without rebuilding the day from memory.
- Billable and non-billable work
- Keep client delivery, admin, sales, and internal planning in one workflow.
Give Clients Clear, Professional Work Records
Good client transparency does not require screenshots or invasive monitoring. Useful time notes show what was completed, where the hours went, and what the client is paying for.
- Useful descriptions
- Capture client-friendly notes while the work is still fresh.
- Separate client records
- Review each client’s work without exposing anyone else’s information.
- Less billing friction
- Answer questions with organized time data instead of scattered messages.
- Trust without surveillance
- Show progress through clear work records rather than activity monitoring.
Manage Retainers, Packages, and Client Budgets
Whether a client buys ten hours a month, a recurring service package, or ad hoc support, MinuteDock helps you see how much time has been used before the arrangement becomes awkward.
- Retainer visibility
- See how much of each client’s monthly allowance has been used.
- Package budgets
- Compare recurring work with the hours included in the package.
- Scope signals
- Spot clients whose requests are growing beyond the agreement.
- Better pricing data
- Use actual delivery time to price future packages confidently.
Turn VA Timesheets Into Invoice-Ready Billing Data
Review the hours, apply the right rate, and send clean billing data to the accounting or invoicing system you already use.
- Invoice-ready time
- Roll hourly work into clear invoice lines your way.
- Flexible rates
- Apply rates by client, service, task, activity, or person.
- Cleaner billing handoff
- Keep descriptions, categories, and values connected to the work.
- Accounting integrations
- Connect with Xero, QuickBooks, FreshBooks, MYOB, or Wave.
Simple Time Tracking for Solo VAs and Growing Teams
Keep daily time capture light enough for a solo virtual assistant, with the structure to add subcontractors or team members as the business grows.
- Solo-friendly workflow
- Track client delivery without a heavyweight operations platform.
- Team accounts
- Invite subcontractors or employees into a shared workspace.
- Permissions and oversight
- Control access while keeping client work easy to review.
- Desktop and mobile
- Capture time wherever remote client work happens.
Ready to give MinuteDock a try?
Get a 14-day free trial. Pricing starts from $19 per month.
Connect to your accounting software to streamline your workflow
Wave
Track time and invoice clients with Wave. Sync timesheets to Wave and create beautiful invoices, accept online payments, and make accounting easy!
Xero
The smart choice for professional services using Xero. Your hours land perfectly formatted, ready to invoice with your Xero branding and settings.
QuickBooks
Track time, sync to QuickBooks, invoice clients – done. Works seamlessly with your QuickBooks invoicing and payroll, using all your existing settings.
MYOB
Time tracking that gets how MYOB works. Your hours flow straight through as perfectly formatted and ready-to-go invoices – using your MYOB branding and settings.
Freshbooks
The time tracking app for Freshbooks Accounting software. Track timesheets via MinuteDock's web and mobile apps, sync to Freshbooks for billing clients.
Sage Business Cloud
Add time tracking capabilities to Sage Business Cloud. Employee timesheets tracked via MinuteDock's mobile and web apps sync to Sage for billing and payroll.
Frequently asked questions
- Do I need other software to use MinuteDock?
Not if you don't want to! MinuteDock can be used without any software integrations. Having said that, we find that our customers can often get the best value out of their MinuteDock usage by making use of one of our accounting software integrations to streamline their billing process.
- Do you have an iPhone or Android app?
We sure do - the MinuteDock mobile app links and syncs directly with your MinuteDock account. Best of all, it's free to use with your MinuteDock subscription.
- I have old data solution that I want to import to MinuteDock. How can I do this?
Drop a line to our customer support team (team@minutedock.com). If you provide us with a CSV file containing the data you want to import to MinuteDock, we'll get everything setup.
- What is the best time tracking software for virtual assistants?
The best time tracking software for virtual assistants is quick enough to use while switching between clients, but detailed enough to separate client work, retainers, packages, notes, rates, and billing. MinuteDock combines fast daily time capture with client-level reporting and invoice-ready billing workflows.
- How can a virtual assistant track hours for multiple clients?
MinuteDock lets virtual assistants organize time by client, project, service, task, activity, billable status, and date range. You can switch between active client work during the day and review each client separately before billing.
- Can MinuteDock track virtual assistant retainers and monthly packages?
Yes. Virtual assistants can track time against monthly retainers, recurring service packages, fixed-fee work, hourly assignments, and client budgets. That makes it easier to see when a client is approaching the hours included in an agreement.
- Can I track billable and non-billable virtual assistant hours?
Yes. MinuteDock can separate billable client delivery from non-billable work such as sales, internal admin, training, and business development. This helps virtual assistants understand how much time goes into paid client work and how much goes into running the business.
- Can virtual assistants share time records with clients?
MinuteDock helps virtual assistants prepare clear reports and billing descriptions that show what was worked on and how much time it took. This provides useful client transparency without relying on screenshots or invasive employee-monitoring features.
- Can I invoice virtual assistant hours from tracked time?
Yes. MinuteDock helps you review tracked hours, apply the appropriate rates, and turn approved time into invoice-ready billing data. You can use MinuteDock’s billing workflow or connect with accounting tools including Xero, QuickBooks, FreshBooks, MYOB, and Wave.