For solo VAs and small virtual assistant teams
Time tracking software for virtual assistants
From inbox catch-ups to client calls, log the work while it’s fresh. Keep every client’s hours separate and have the details ready when it’s time to bill.
Switch clients without losing the details
Log the task before moving on. Redock brings back the client and notes when you return.
Keep your own admin off the bill
Separate billable client work from sales calls, training and running your business.
Take on more clients, not more fees
Every plan includes every feature, with no extra charges for clients, projects or invoices.
Show clients where their hours went
Give each call, booking or CRM update a short note. When a client asks about the bill, the details are already there.
Filter to one client’s work and share a breakdown of their hours. Compare the time each package takes with what you charge to see which work pays.
Know when a retainer needs a conversation
Another “quick favour” still takes time. Set an hours or value budget for each package and check the allowance before taking on more work.
Track recurring tasks and one-off requests together. Use the hours you’ve actually worked to agree extra scope or price next month’s package.
Spend less time preparing invoices
Build invoices from the hours, notes and agreed rates you’ve already recorded. See what’s still unbilled for each client, so completed work doesn’t get left off the bill.
Group time into the invoice lines each client needs, with rates by client, project, task or person.
Bill in increments? Check the totals with our billable-hours calculator.
Keep the accounting software you already use
Send invoices to Xero, QuickBooks, MYOB, FreshBooks or Wave as drafts. Approve and send them there, with your usual branding and payment process.
See your whole team’s hours in one place
Working with employees or subcontractors? Give everyone their own login, choose what they can view and manage, and see their hours in one client report.
Keep your existing project management tools. MinuteDock adds a simple way to track and bill the work.
Frequently asked questions
- Can I use MinuteDock without accounting software?
Yes. Track time, run reports, and create invoices in MinuteDock. Connect your accounting software whenever you're ready.
- Can I track time from my phone?
The iPhone and Android apps sync with your account and are included in your subscription.
- Can I bring over time from another app or spreadsheet?
Email your CSV file to team@minutedock.com and we'll help import it.
- What should a virtual assistant look for in time tracking software?
Look for quick client switching, clear reports, and easy invoicing. MinuteDock keeps your hours, notes, budgets, and rates together.
- How can a virtual assistant track hours for multiple clients?
Run a timer for each client’s task and log it before switching jobs. Use Redock to pick up where you left off, with the client, task and notes intact.
- Can MinuteDock track retainers and monthly packages?
Set an hours or value budget for each package and check what’s used and what’s left. Use actual hours to price the next month’s work.
- Can I track billable and non-billable virtual assistant hours?
Mark client work as billable and your own admin, sales, or training as non-billable.
- What should a virtual assistant's client report include?
Include the client, task, duration, and a short description. Filter to that client's work before sharing.
- Can I create an invoice from tracked time?
Yes. Create invoices from your tracked hours and rates. Send them to Xero, QuickBooks, FreshBooks, MYOB or Wave as drafts, then approve and send them in your accounting software.
Track client hours. Get invoices out faster.
Keep each client’s hours, notes and rates together, ready to turn into an invoice.