What You Need to Consider to Find the Best Alternative for WorkflowMax

Xero recently announced the end of life for their WorkflowMax software, and with that announcement WFM users will need to quickly figure out other options for job management and tracking.

There are a lot of options in the cloud space when it comes to project/job management, time tracking and billing automation. Not every solution is the same, just as not every business has the same needs to be met, so trying to compare apples to apples when looking for your WorkflowMax alternative might not be the best way to go about it.

Instead, make an assessment of your businesses needs, and find a solution which fits your team’s needs. Don’t fall into the trap of looking for the most comprehensive, all-encompassing package if most of the features won’t be needed, or if the important stuff doesn’t suit your industry needs!

Factors to Consider When Looking for Your WorkflowMax Alternative

When looking for an alternative to WorkflowMax, there are several things to consider to ensure you choose the right solution for your business needs.

By considering these factors, you can find an alternative to WorkflowMax that is a better fit for your business's needs, ultimately leading to increased efficiency and productivity.

Here are some important factors to keep in mind:

Features and Functionality

It's important to evaluate the features and functionality of the alternative solution to ensure it can meet your specific needs. Consider features such as project management, time tracking, invoicing, and reporting.

Look for software that provides the features and functionality your business needs to manage projects, track time and expenses, invoice clients, and generate reports. Consider whether the software is customizable to meet your specific needs and whether it provides integrations with other software tools you use.


Integration with other software and tools used by your business is crucial. Ensure that the alternative solution integrates with your existing tools to avoid any disruption in your workflow. You’ll particularly be wanting software which is able to integrate with your Xero account!


An alternative solution that is easy to use and navigate can save time and reduce frustration for you and your team.

User-friendliness is crucial to ensure your team can adopt and use the software quickly and easily. Look for software with an intuitive interface and user-friendly design, and consider whether the vendor provides training and support to help your team get up to speed quickly.


Pricing can vary widely among different alternatives, so be sure to compare pricing models, including subscription-based versus one-time fees, as well as any add-on costs or additional fees.

Pricing is a key consideration when evaluating project management software. Look for software that fits within your budget and consider the software's pricing structure, such as per-user pricing, subscription-based pricing, or flat-rate pricing.

Customer Support

Good customer support can help you resolve issues quickly and ensure your team can use the software effectively. Look for software that provides reliable customer support, including email support, online resources, and training.


Ensure that the alternative solution meets your business's security requirements and data privacy regulations.

Security is crucial to protect your data and ensure your clients' information is secure. Look for software that provides data encryption and security features, and that meets your business's security and data privacy requirements.


Consider how the alternative solution will grow with your business. Ensure it can accommodate increased workloads, users, and projects as your business expands.

Look for software that can accommodate your business's growth and expansion plans, including increased workloads, users, and projects. Consider whether the software provides features and functionality to scale with your business.

Looking at MinuteDock as an Alternative for WorkflowMax

MinuteDock is a cloud-based time tracking software that provides similar functionalities as WorkflowMax, such as time tracking, project management, invoicing, and time/billing reporting.

Whether or not MinuteDock is a good alternative choice depends on your specific business needs and requirements, so it’s worth taking a look at the kinds of businesses which will get the most out of MinuteDock. Let’s do that now!

What Functionality Does MinuteDock Offer Compared to WorkflowMax?

MinuteDock provides a robust feature set for time tracking, project management, reporting, and invoicing, but not have similar features to WorkflowMax in other areas, such as CRM or document management.

We also offer integrations with a range of accounting software tools, including Xero, QuickBooks, and MYOB, which can save time and streamline billing workflows.

One key feature of MinuteDock is that it is designed to be user-friendly and intuitive, which can make it easy for your team to adopt and use quickly. You will find MinuteDock a quick tool to pick up and get started with!

There are a range of subscription pricing plans, starting at$19 per month, making MinuteDock an affordable alternative to WorkflowMax. Subscriptions are paid either monthly or annually.

MinuteDock offers email support during business hours, as well as a range of online resources, such as tutorials and user guides. The support team are happy to organise calls over zoom/teams to offer demonstrations or training.

Data encryption and security features to protect your data are provided through the use of AWS and following all of their best practice guidelines for secure data storage.

MinuteDock can accommodate businesses of various sizes and growth stages. If you have questions, get in touch with the support team through for information on how we can help you with your migration.

What Industries Will Get the Most Out of Migrating to MinuteDock?

MinuteDock has a focused design on catering mainly to office based professional work. Because of this we can offer a superior service to professional service industries, but won’t work as well for businesses like retailers or manufacturers.

Accounting, bookkeeping, project managing, and legal firms are some of the major industries which will get great value out of MinuteDock. It’s also a good tool for tracking remote workers or contracting professionals like virtual assistants.

Take a look at the needs of your team, and compare them to the features on offer. Don’t hesitate to fiddle around on a free trial to get a better idea of suitability for your team, and touch base with the support crew if you have any questions!

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