Time Tracking Software for Consultants
Consultant time tracking software for independent consultants and small consulting firms. Capture billable hours, keep project budgets in view, and turn approved time into accurate invoices.
Works with the billing and accounting tools your consulting business already uses
Know where the hours went before you write the invoice.
Track consulting time across discovery, delivery, meetings, and follow-up, then review hours, budgets, and billable value before you invoice.
Time Tracking for Consultants by Client, Project, and Task
Switch between client engagements without losing the context behind the work. Start a timer or add a manual entry, then tag it to the right client, project, task, and activity while the details are fresh.
- Clear client context
- Keep strategy calls, workshops, research, delivery, and follow-up with the right engagement.
- Fast task switching
- Move between engagements without rebuilding the day from memory.
- Billable and non-billable time
- Record client delivery, business development, proposals, and internal work in one workflow.
Manage Retainers, Project Budgets, and Scope
A retainer or fixed fee can look healthy until the hours run over. Compare tracked time with the project budget and billable value, then talk to the client when the work needs more time than you priced.
- Retainer visibility
- See how much client time has been used against recurring agreements.
- Project budgets
- Set budgets for advisory work, implementation projects, and client deliverables.
- Scope signals
- Spot a project using more hours than you priced, then reset the scope with the client.
- Fixed-fee confidence
- Use time data to price future consulting packages with less guesswork.
Turn Billable Hours Into Clearer Utilization and Profitability
Consulting time tracking software should help you see who is busy and which client work makes money. MinuteDock reports on utilization, work in progress, budgets, and billable value.
- Utilization reporting
- Compare billable and non-billable time across consultants and teams.
- Work in progress
- See billable value building across active client projects.
- Profitability signals
- See which projects need more delivery time than their fees can support.
- Flexible filters
- Report by consultant, client, project, task, billable status, or date range.
Keep Consultant Time Tracking and Billing Connected
MinuteDock keeps each consultant's timesheet tied to the billing that follows. Review the entries, set the right rates, then build invoice lines in MinuteDock or pass the data to your accounting system.
- Invoice-ready time
- Roll up hourly work into invoice lines your way.
- Flexible rates
- Apply rates by consultant, client, project, task, or activity.
- Less billing rework
- Prepare invoices from reviewed time instead of rebuilding the month from notes and spreadsheets.
- Accounting integrations
- Connect with Xero, QuickBooks, FreshBooks, MYOB, or Wave.
Time Tracking for Independent Consultants and Consulting Firms
Start with one account for your own client work. Add employees and subcontractors when the firm grows, while each person keeps the same straightforward way to log time. Owners and operations leads can review the work across the firm.
- Team accounts
- Invite consultants, contractors, and operations staff into one shared workspace.
- Admin control
- Manage access without adding process overhead.
- Desktop and mobile
- Capture time at the office, at home, or between client meetings.
- Connected time and billing
- Keep time, notes, budgets, reports, and billing connected.
Ready to give MinuteDock a try?
Get a 14-day free trial. Pricing starts from $19 per month.
Connect to your accounting software to streamline your workflow
Wave
Track time and invoice clients with Wave. Sync timesheets to Wave and create beautiful invoices, accept online payments, and make accounting easy!
Xero
The smart choice for professional services using Xero. Your hours land perfectly formatted, ready to invoice with your Xero branding and settings.
QuickBooks
Track time, sync to QuickBooks, invoice clients – done. Works seamlessly with your QuickBooks invoicing and payroll, using all your existing settings.
MYOB
Time tracking that gets how MYOB works. Your hours flow straight through as perfectly formatted and ready-to-go invoices – using your MYOB branding and settings.
Freshbooks
The time tracking app for Freshbooks Accounting software. Track timesheets via MinuteDock's web and mobile apps, sync to Freshbooks for billing clients.
Sage Business Cloud
Add time tracking capabilities to Sage Business Cloud. Employee timesheets tracked via MinuteDock's mobile and web apps sync to Sage for billing and payroll.
Frequently asked questions
- Do I need other software to use MinuteDock?
No. MinuteDock works on its own. If you use Xero, QuickBooks, FreshBooks, MYOB, or Wave, you can connect your account and move reviewed time into your existing billing process.
- Can I use MinuteDock as a consulting time tracking app?
Yes. MinuteDock has iPhone and Android apps that sync with your account. Log time after a client call, between meetings, or while travelling. Both apps come with your subscription.
- Can I import consulting time from another system?
Yes. Send our support team a CSV file at team@minutedock.com and we can help move the data into MinuteDock.
- What is the best time tracking software for consultants?
The best time tracking software for consultants fits into the working day and gives you useful records for billing. MinuteDock tracks billable hours, retainers, project budgets, utilization, and client profitability, then carries the approved time into your invoicing workflow.
- Does MinuteDock provide time tracking and billing software for consultants?
Yes. Record the work with notes and rates, then review the billable value before you invoice. You can create invoices from approved entries in MinuteDock or pass the billing data to your accounting system.
- Can independent consultants and consulting firms both use MinuteDock?
Yes. An independent consultant can keep client work, budgets, and billing in one account. A consulting firm can invite employees and subcontractors, then filter reports by consultant, client, project, task, billable status, or date range.
- Can consultants track billable and non-billable time in MinuteDock?
Yes. Separate billable client delivery from business development, proposals, internal admin, and project management. The split shows how much of the week goes to client work and how much supports the firm.
- Can MinuteDock track retainers and fixed-fee consulting projects?
Yes. Track the hours behind retainers and fixed-fee projects, compare them with the budget, and check the margin before the next client review. When you invoice, charge the agreed fixed amount or retainer value.
- Does MinuteDock help consulting firms with utilization and profitability?
Yes. MinuteDock reports show billable and non-billable time, work in progress, project budgets, team activity, and billable value. Firm owners can use those figures to compare client profitability and price the next piece of work.
- Does MinuteDock integrate with accounting software for consultants?
Yes. MinuteDock integrates with Xero, QuickBooks, FreshBooks, MYOB, and Wave. Track and review consulting time in MinuteDock, then create invoices or send billing data through to the accounting system your business already uses.