Xero Projects alternative
Bill each person’s rate on one shared task
Two people can log the same client work at their own rates. Build the invoice from those hours in MinuteDock, then approve and send it in Xero as usual.
14 days free. No credit card required.
A billing example
From five hours to a $1,140 draft
On the same Model review Task, the partner logs two hours at $300 an hour and the associate logs three at $180.
Group the hours by person to keep both rates. Send the $1,140 draft to Xero, then approve and send it there as usual.
Xero invoice
Draft| Description | Hours | Rate | Amount |
|---|---|---|---|
| Model review Partner | 2 | $300 | $600 |
| Model review Associate | 3 | $180 | $540 |
| Subtotal before tax | $1,140 | ||
MinuteDock vs Xero Projects for client work
| Feature | MinuteDock | Xero Projects |
|---|---|---|
| Same work at different rates | MinuteDockSet individual or role billing rates on one shared task. | Xero ProjectsEach hourly task has one charge rate. Use separate tasks for different rates. |
| Preparing the invoice | MinuteDockGroup hours by person and rate. MinuteDock remembers each client’s invoice layout for next time. | Xero ProjectsGroup by task or show individual time entries. You can also adjust invoice prices. |
| Client calls without a project | MinuteDockTrack directly to a client. Add projects only when you need them. | Xero ProjectsTime entries require a project and a task. |
| Several task tags on one entry | MinuteDockTag one entry as both advisory and meetings, then report on either. | Xero ProjectsEach time entry has one task within its project. |
| One allowance across a client’s work | MinuteDockSet one client budget across their projects, in hours or billable value. Repeat it monthly for a retainer. | Xero ProjectsEstimates are set per project and task. |
Get the quick calls onto the bill, too
Log a five-minute call with the client, notes and time in one line. Run a timer or add time later. Pick up a previous task with a click, or log work on iPhone or Android when you’re away from your desk.
Know which client work still needs an invoice
See each client’s unbilled hours and value. Pick a billing period, a cut-off date or individual entries. Leave the rest for later.
Group lines by person or project and include dates and notes as needed. MinuteDock saves each client’s layout and marks the hours as invoiced when you send the draft to Xero.
See when extra requests eat into the fee
Set a recurring budget in hours or billable value. See what’s left on a retainer as your team logs time, so you can agree extra scope early. Use hours by client, project or person to review fixed fees and price the next job.
“The way it all works together makes it super easy to format an invoice — with all the detail I may or may not want. Then I can send it to Xero, ‘approve’ it, and send to my client. Easy!”
Test your own rates before switching
Try one client’s work free for 14 days, then decide which records to bring across.
1. Pick a client from Xero
Connect Xero and pick a synced client. Invite a colleague, set both rates on one task and log a few days of work.
2. Build the bill you'd send
Pick the unbilled hours, choose the invoice detail and send a draft to Xero.
3. Get help with the move
We’ll help plan your setup, rates and which records to bring across.
Every plan includes billing rates, budgets and the Xero connection. See plans for your team.
Questions about moving from Xero Projects
- Can we agree different rates with different clients?
Set rates by person or role for a client, project or task. A task-specific rate on a client or project takes priority over individual rates, so you can honour the agreement on the same task.
- Can we bill several projects for the same client together?
Bill hours from several projects for one client on the same invoice. Group by project or person, or show individual entries.
- Do we keep using Xero for our accounts and client invoices?
Keep your accounts in Xero. Sync contacts to MinuteDock and send invoices back as drafts. Approve and send in Xero with your usual branding and payment process. See how the Xero integration works.
- Which plan includes rates, budgets and invoicing?
Every plan includes every feature. Choose by team size, with unlimited clients, projects, tasks and invoices and no usage fees. See plans for your team.
Try your team’s rates on one client
Invite a colleague to log work on one shared task, then send a draft to Xero with both rates.
14 days free. No credit card required.